29 Free Rent Roll Templates & Forms (Excel / Word)

free rent roll template 8

A rent roll template is a document used by the landlords and lease agencies to monitor the information and activities of their tenants. It is basically a register of rents that contain the names of tenants and the amounts due. It also includes the total income indicated by such a register.

Moreover, you can also include other information in a rent roll such as contact address, contact persons, the due date of rent payment, and more. The template should have the right data for easy access to tenant information.

The document must contain relevant data about the landlord and tenant relationship. All landlords and lease agencies have a rent roll document. They would require the document in case they decide to sell their rental properties. With the help of this document, they can give relevant information to the buyer. It would include information regarding current rents that will be the basis for its monthly income. Buyers logically request the rent roll document. You may also like Rental Property Expenses Spreadsheet.

Furthermore, buyer will use rent roll document in case the purchase would become profitable. This document is a snapshot of the current income of the property as indicated by the landlord. The buyers use it while buying rental properties with the purpose of earning. To formulate the value of the property, they can use it a basis. They use the rent roll document to compare the data against the selling price of the current owner. The numbers mentioned in the document will provide the buyer assurance.

What is the purpose of creating a rent roll form?

For current and past records, the rent roll is a source document. It includes details regarding rental revenues paid to the leaser. It depends on valid in-force leases. The document will also contain the payment history of the residents other than this information. For each given period, rent reports include the expected payments. The main purpose of the report is to provide proof of the property. The rent roll form gives stability, quality, and longevity in generating income.

Additionally, when you are purchasing an income property, your intention is to own it for a year, five, and ten or on the basis of the terms. This makes the rent roll essential. It provides you details regarding the property’s current income. More essentially, it gives you an understanding that in the long run how the asset could perform.

The monthly income statement and the rent roll should match on comparing. If there are any differences then the involved amounts should be small. Also, you should be able to describe the differences easily. They must be clearly stated in notes. To identify the actual income, you should make further inquiries. In addition, the government agencies require a certified rent roll document.

The rent roll form is also important for annual monitoring. It is practically an affidavit. It includes information regarding collections made by income properties. Displaying a wrong one is a criminal act. Along with the property’s financials, you deliver the document annually. As a requirement, you will provide it to the proper government agency. Also, it must be signed. You should also check Rent To Own Contract Templates.

The benefits of using rent roll document:

Let us discuss below the benefits of using rent roll document;

Renting is a commission-based business

A percentage-based fee gets subtracted from the rents taken as renting is commission-based. You’re still entitled to your percentage in case management work is not done in that month.

It is very easy to keep record of business-related information

You have to stick to the right tools. After that, diligently complete your monthly reports. However, in creating the form, use the right software and formats. Your work will be greatly facilitated while doing this. You will be able to monitor important details like vacancy rates, tenant’s late arrears or the progress of job orders, and more.

You can use it to establish an asset

The rent roll document includes essential information about income properties. So, this indicates that you can sell it or purchase it as an asset.

You can use it while borrowing money from the bank

The details mentioned in a rent roll makes it an asset. Banks enable you readily to borrow money against its value.

A dependable passive-income source

You’ll enjoy fees derived from income and charges with a rent roll document. You’ll get this every month and make it a very reliable and convenient source of income.

Acts as a concrete proof no matter what happens

For many reasons, other business can suffer some level of damages. But rent rolls will not subject to the similar conditions.

Easy to find information

There is no need to stock up on inventories when involved in rent rolls. To run your business, all the information you require is on your computer. So, all the details is just a finger’s distance away. From your garage or in the safety of your bedroom, you can run your rent rolls.

You’ll always be in-demand

Rental management business will always have their clients as people will always require a place to live. Owning a house demands too much amount but renting is the most viable alternative.

Stand out among others in the business

The real estate business pays attention to the sales. Therefore, for property management, there would be not much competition. You’re not selling your property while renting it out. Without having to buy one, you are giving people with a way to reside in a home.

Supports other services

A well-drafted rent rolls can profitably stand on their own. To support other in-house services, you can use them.

Hence, we can see that rent rolls are very beneficial. It isn’t just a document, also it serves different purposes. You may also see Rent Increase Notice Templates.


In conclusion, a rent roll template is a document that readily offer easy access to property information. It contains necessary information that will identify the property’s viability. It demonstrates the property owner’s list of acquired rental properties. The rental property businesses know the importance of the rent roll document.

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