9+ Free Employee Training Schedule Templates (Excel / Word / PDF)

new hire training schedule template

Training is important for the continuous development of any business or individual’s skills. Businesses arrange in-house training sessions for their potential employees. While there are a lot of platforms available that help in getting any type of training remotely via the internet or by joining regular classes.

The training schedule is a plan document that presents all the information about training to their targeted audience. The employee training schedule template formally covers the aspects of presenting course details, training agendas, trainer’s introduction, and calendar of training sessions. You may also check the training needs analysis template.

What is the training schedule?

A training schedule is given to both new and existing employees of the company in order to support them with a necessary amount of training. This schedule will help you to keep everything organized. Furthermore, it enables you to manage the employees’ training. Every company requires a training schedule so that their employees can work in the perfect way to produce fruitful results.

Why is training employees necessary?

Every business should train its employees for the tasks that they are assigned to do. It will definitely motivate the employee and assists them to get the required job security, and job satisfaction. When you train your employees then you can see an increase in the productivity and efficiency of your company automatically. Moreover, employees can also show quantity and quality performance. However, training is beneficial for both employees and employers of a company.

The objective of the Training Schedule Template

Training schedules are not only important for training institutes as a business. Companies that organize in-house training sessions for their vital employees also use a training schedule template. It’s a special type of memorandum that is issued to a targeted audience to present the information they are looking for.

It helps to manage job rotations in business to avoid any harm to the major business activities. When potential employees are busy in training sessions, someone else takes their job description to perform business activities timely.

For training institutes, training schedules play a vital role in getting the target market enrolled in the training session. These schedules are made keeping in view the business activity and availability of the target market. You may also like the employee performance review template.

Components of Training Schedule Template

Due to the memorandum nature of the training schedule. It needs to present a set of information to its audience. One of the most important pieces of information it must carry is a calendar of different training programs along with the course title.

People look for 3 types of information is typical training schedules, Course title and details of what will be covered under the comprehensive course duration, length of the training session, and the trainer introduction to check the value of the course against the amount they need to pay.

Effective training schedules generated by training institutes also cover the information about when the next session will be commenced to relax the targeted audience to plan well before. It also covers the success stories of candidates who have taken the training from their institutes and how the training session helped them along their journey towards success.

Some training schedules also mentioned the pre-requisites and standard of education required to be enrolled in the training session. You may also download a free printable hourly schedule template.

How do I create a training schedule?

Let us discuss step-by-step how to create a training schedule;

Step#1: At first, you should set goals and objectives that will assist you during training your employees. You have to set the goals that will enhance your business productivity. The goals must be specific, measurable, attainable, and to the point.

Step#2: Secondly, create a training plan that contains those tasks that your employees have to complete in a given time period. Think about the tasks that your employee has to do for the company to reach the goal. Your employees should know what they have to do, what knowledge they can gain, and how they can implement it in everyday tasks.

Step#3: Next, define the skills, abilities, and knowledge of your employees. In this way, you can understand them easily. If you are well aware of your employees’ characteristics, then it will become easy for you that what type of tasks you should assign them.

Step#4: After that, create a list of all the required resources and materials. You should use various techniques and methods so that your employees understand their tasks better.

Step#5: The last step to implement your schedule. There are four levels that will tell you are your plan successful or not.

  • The first level is the employees’ response towards the training.
  • Employees’ learning from training is the second level.
  • The third level is the employees’ post-job behavior.
  • The last level tells you either you met your goals or not.

How to create a Training Schedule Template?

There are a lot of types of training schedules created for different purposes and different nature of training. Most commonly used training schedules are used for in-house training by companies and by training institutes.

A simple but effective training schedule follows the below guidelines to fulfill its purpose successfully.

  1. It comprehensively covers all the information on one page.
  2. It is visually well designed and easy to read.
  3. It targets a specific domain of the audience.
  4. It must be created after due research on the availability and market demand of the targeted audience.
  5. It must provide training to market niche skills.
  6. It must provide alternative schedules for the next training sessions before hands.
  7. It must present a course outline and trainer introduction.

A training schedule creates keeping in view the above guidelines will help the owner to boost the sales as it also covers marketing approaches to hunt for more candidates for a single training session.

How many methods of training are there?

There are commonly two methods of training;

  1. On-the-job training: On-the-job training is a method of training skills and knowledge that are required by employees to perform certain tasks within the workplace. This training will occur in the employee’s normal job environment. This method is cost-effective and easy.
  2. Off-the-job training: Off-the-job training is given to the employees away from the actual working condition. This method is costly and difficult because it isn’t easy to train a large number of employees within a short time period. It is also known as vestibule training.

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