25+ Free Printable Place Card Templates [Word]

free blank place card template

The place card template is used in a lot of events like weddings, birthdays, graduation ceremonies, and corporate events. These ready-made templates are beautifully designed and fast and easy ways to create place cards. If you are planning to arrange an event, you should select an appropriate place card template for it.

What is a place card?

A place card indicates that during an event which table each guest is allocated to sit at. It serves as an identification card for the guests to become familiar with each other. In this way, guests can be identified by name seated on a specific table. Moreover, a place card includes;

  • The guest’s name,
  • Table number,
  • An incorporated design is relevant to the event you are holding.

Place cards vary in size and shape. The simplest and most versatile is the layout that consists of six tent cards on a standard letter-sized paper. For this kind of layout, you have to select place cards that are approximately the size of business cards. However, the most common size of most templates, print shops, and calligraphers is about 2 by 3.5 inches.

Purpose of a place card:

The main purpose of this card is to inform the guests about their designated seats at a table in a particular event. You can place this card either on the folded napkin or just above the guest’s plate. If you want to maintain uniformity, select the place card templates that match the table card templates. In addition, the font, color, and paper of these templates should be the same and can be written by any calligrapher or celebrant, or also you can have them printed. It should be written simple and precise.

Types of Place Cards:

There are two main types of place cards;

Flat cards:

These cards are flat and used with place cardholders. If you have time and a little more money, then by using flat cardholders, you can do something creative with your flat cards.

Tent cards:

Tent cards come folded in half. Hence, they can stand without assistance. There will be no need to use something to prop them up. You can easily arrange them on the table.

How to make a place card in MS Word?

You can easily create place cards in MS Word. It contains different place card layouts and designs that vary in themes, occasions, and motifs. Select the best layout and then use different customizing tools to turn your design into something unique. Let us discuss step-by-step how to make place cards in MS Word;

At first, before creating place cards, determine the number of guests attending the event. By identifying the number of guests, you can know the exact number of cards to be printed and sent. Without knowing an exact number of cards, you can over procedure your place cards and it will be a waste of time, effort, resources, and money.

Open a new file in MS word and click ‘templates on office online’ from the templates section. Here you can search out free templates. On the top left-hand corner, click the text box and type place card then click search. Microsoft Office Online displays 25 best options at a time. You can also see previews of the place cards with titles. Now, download the place card template you want.

The next step is to add background or texture to your place card template. You have to select the design that matches the theme of your event. However, you can easily do this by adding a background to your place ground. As a background of your template, you can select from textures, abstract patterns, and images. You can also search for royalty-free images online.

After that, make lovely typography for your place card. In the design of your card, it is the most important aspect. Write down the guest’s name in clear and legible writing and the fonts use must match the motif of your event. Next, select the typeface that exactly matches your place card design.

In the end, when you have all done with the above steps, save your place card in high resolution. Now your place card is ready to print.

How to use place cards simply and effectively?

You can use place cards for social events by placing them on dinner tables. You can also place it on the top table right by the entrance to the party. They act as guest-specific sources of information. You need templates that have a proper aesthetic design. Your card clearly displays the number of the table and the name of the guest. It would be better to make your own cards rather than purchase them from companies.

How can you print your place cards?

Here are some steps that will help you in printing your place cards at home;

  • Firstly, click on to page setup from a file.
  • Click the drop-down menu to select ‘manage custom sizes’ if your place card size isn’t mentioned as the page size. Then, click on ‘+’ and enter the dimensions of your place card and then click OK.
  • From the file, click print, and the print interface opens. Here make the required changes and then click OK to print. After printing, fold it in half.
  • If you like the result, then type all of your guest’s names and table numbers and start printing.

Benefits of place cards:

Some of the benefits of using place cards are;

  • With the help of place cards, guests can avoid confusion in knowing where they are supposed to be seated.
  • Place cards determine where the guest should be. Hence, it makes sure that the reception runs as smoothly as possible.
  • By having place cards tables can be seen as a complete set.
  • Through the place cards, you can show your gratitude for the guests attending the event.

The standard size of place card template:

The sizes and shapes of place card templates vary. Layouts are the simplest and most flexible. They consist of six tent cards on standard letter-sized paper. If you select this kind of layout, the size of your place card is the same as the size of business cards i.e. 2 inches x 3.5 inches. Most of the templates, print shops, and calligraphers have this common size.

Difference between a place card and an escort card:

Escort cards

Escort cards are designed to guide your guests about the tables that you have allocated for them. Beside the entrance of the venue, you can place these on a table and arrange them alphabetically by surname. Also, make access to these cards easier for the guests so that they can pick them up on the way to the dining room.

With or without an envelope, escort cards could be flat or tented. The basic white-colored cards having a gold or silver border are the most common styles. You have to write the name of the guest and the table number on the card. In front of the envelope, write the name of the guest no matter whether you are using tented or flat cards with envelopes.

Place cards

Place cards are designed to inform the guests about their designated seats at a table. It’s up to you whether you place these cards on a folded napkin or on the table just above the guest’s plate. Make sure place cards must match the table card templates for uniformity. You can hire a calligrapher to write on them or can have them printed. Specify the name of the guest on both the front and the back in case of tented cards. You just have to write first names and surnames on these cards.


In conclusion, using place card templates makes it easier for you to manage receptions. They assist your guests to navigate the room, especially with their sitting arrangements. Furthermore, these cards can make your guests feel welcomed and special.

Faqs (Frequently Asked Questions)

What paper should you use for place cards?

You should use thick paper also known as card stock to print place cards.

Can I print place cards by using my home printer?

You can easily create and print your place cards by using your PC and home printer.

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