18+ Letter To The Editor Templates (Samples & Examples)

free letter to the editor template 14

A letter to the editor template is a document that references a column or a story that appeared in the newspaper you’re writing to. Most local newspapers accept this letter and on the newspaper’s website or a separate column in the print version, you can find the instructions for submitting this letter.

What is a letter to the editor?

A letter to the editor is written about an article from a certain publication. The main purpose of writing this letter is to eventually get published in the newspaper or magazine. In the past, these letters were hand-written and send via email. Nowadays, all these letters send to the editor via email.

When do you require letter to the editor?

Here are some reasons that why one would write a letter to the editor template;

  • In case, the article in question is an opinion piece, then the readers has to express their opinions about the topic or issue through this letter. The readers, in many cases, have to share information that either supports the author’s opinion or not. Generally, publications select two letters to the editor. These letters have contrasting opinions to share the views of all their readers.
  • The letter senders want to share how a specific article has affected them.
  • Some people write letter to provide suggestions from layout suggestions to content recommendations.

What to include in a letter to the editor?

Writing this letter is the perfect way to improve awareness of certain matters that you and your organization work for. Include the following while creating a letter to the editor template;

  • A simple salutation
  • An opening statement that attracts the reader’s attention
  • The description of what your letter is all about
  • The demonstration of why you think the issue holds importance
  • Any proof for criticism or praise
  • Your opinion regarding what the editor can do
  • Your signature

Moreover, if you want the letter to get published, you have to consider the length of it. Typically, precise letters have better opportunities of making it on the publication. Review the letter in order to check whether you can further cut or condense it.

How do you write a letter to the editor?

Nowadays, people have become more involved in staying engaged with issues that holds significance. It has become more essential to base on digital tools for communication to get your opinions out there due to the increasing number of public forums currently on hold.

In response to an article that has been officially published by a specific media outlet, you would write letter to the editor format samples. However, it is just a brief piece. Opposed to or in support of a certain issue, it can be a strong proactive statement. This letter is an effective way to reach a wide range of audiences. You should consider following pointers while writing this letter;

Customize your letter

While selecting the letters to publish, the newspaper editors choose those that are both customized and authentic. When drafting this letter, don’t be hesitate to use your voice and open up. Opening up with personal statements may assist you in building your credibility as an individual who has first-hand knowledge of the issue at hand. This will catch the attention of the editor. Furthermore, if you have written the letter in response to a published article then should make it clear beforehand.

If so, the article must be referenced by the first sentence directly. This move also explains that you are fully open to engaging other points of view on the topic. It is a very important basis for any type of persuasive writing.

Use an authoritative tone and you should stick with factual information

By avoiding opining, you can state your case in a more convincing way. It’s better to speak about your expertise and knowledge where applicable. For example, you can write from the perspective of your own job. You can also state your experiences with a certain topic or as a member of your community.

To write your letter, you can use materials from the organizations you’re affiliated with. You don’t have to copy and paste your points. Your letter this way remains authentic.

Include a call-to-action

Keep in mind that your letter should be no longer than 250 to 300 words. Conclude the letter with a line when you have completed this word count. This line informs the readers how to learn more or get involved. Lastly, in the form of a call-to-action, end your letter with a memorable final statement.

Submit your letter

When you have completed your letter, there is no time to feel shy. You should send it after proofreading. For this, you must make a list of local newspapers in your locality. After that, search online for the instructions of each publication on how to send letters to their editors.

You have to make sure that the letter should be unique and personalized that you send to different editors. Never submit the same piece to several editors. Instead of this, select one newspaper first. You can move on to the next publication on your list in case your letter doesn’t get accepted. Here, persistence is the virtue. After, one of them will publish the letter.

Submitting your letter to the editor:

Since everything all print publications publish is usually available on a computer and printed from software but they prefer getting their letters or other materials via emails. Due to time-sensitive issues, this isn’t always recommended to send in letter via email. This is because you will have to wait longer after it has been received for printing.

When the editors receive your letter, they include the letter in their next issue. For publications, high quality and sound scientific principles letters are considered. Before being approved for publication, the letters generally undergo thorough scrutiny by the members of the Editorial board.


In conclusion, at any time and from anyone a letter to the editor template comes who wants to influence public opinion. It informs other people how they feel or just to inform other people regarding certain issues.

Faqs (Frequently Asked Questions)

What is the importance of a letter to the editor?

Writing a letter to the editor is an effective way to connect with the audience. It makes them able to show their opinions, concerns and issues with respect to the published column.

How to write a letter to the editor?

A letter to the editor is a basic letter that consists of the following basic details;

1- The address of the sender
2- Date of the letter
3- Designation
4- Address of the receiving editor
5- Subject line
6- Body
7- Conclusion
8- Name and designation of the sender

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