Free Termination of Employment Letter Templates (with samples)

job termination letter

As human earning is an essential element of everyone’s life to fulfill necessities. Most of the peoples are spending most of life in learning skills to earn better. Only a few of termination of employment letter template get so lucky to be successful businessmen and be own boss while the majority of workers a person employees.

Employment is a kind of relationship between two parties where one works for others to get payment. Employers hire employees as per their requirement of work. Small businesses hire employees with multi-tasking skills based on their market requirements. It can be part-time or full-time employees depending upon work requirements. You may also like To Whom It May Concern Letters.

On the other hand, well-established businesses mostly have hundreds of full-time employees who work in different domains of the company with a common goal of making their company grow day by day with a Termination letter example.

As the status of business not always remains the same. An employer may need to lay off some of their employees regardless of their performance keeping in view the work requirement. While an employee may also choose to left the company for some better opportunity to furniture and showcase his skills at some other platform. It’s a bidirectional professional relationship that involves nothing to mind. You should also check Hourly Schedule Templates.

Letting go of their employees is always the hardest task for the employer even if it is driven by work requirements or some other conflicts with the employee. Still, whatever is the driving factor, the employer needs to take care of everything with professional ethics. To deal with this situation employer has written a termination letter example in account of an employee with a positive cause to maintain a professional relationship.

What is the sample termination letter to the employee?

A termination letter is a professional document written on the company’s letterhead to professionally tell the employee about his termination from the company. There are many sample termination letter to the employee are available on the internet and used in different businesses as per their nature.

Termination may be driven by business status or disputes in professional relations. If it is due to some disciplinary issue’s employees should get a warning before termination. Professionally employers arrange a brief meeting with the employee to discuss the situation and convey the actual reason for termination instead of handing over a surprise termination letter. You may also see Recruitment Tracker Templates.

Despite a brief meeting, the termination letter may have a cause of termination well explained or without mentioning the cause of termination.

Reading more about Termination of employment.

Frequently Asked Questions (FAQ)

What should I not say in a termination meeting?

Here are a few things that you shouldn’t say in a termination meeting;

  1. Don’t say that it is also hard for you to terminate him/her. This is because it seems you are self-centered and insensitive.
  2. Don’t say that you do not agree with it it’s just a company decision. Once the company made the decision then it’s your duty to inform your employer.
  3. Don’t say that company will pay your final payment in some days. Because companies usually pay the employee on the day of termination.
  4. Don’t say that your regular complaints force the company to question your sincerity to the company.
  5. Don’t say that he/she told other co-workers what you were making and n this way he/she violates the company rules.
  6. Don’t say the employee that you don’t have any specific reason for termination. Ensures that all the reasons you told the employee are accurate and supportable.
  7. Don’t say that you are hiring fresh employees for the company.

What should you say at the termination meeting?

You should say the following things at a termination meeting;

  • Firstly, you should give sufficient reasons for termination to the employee. You have to give a reasonable explanation.
  • Inform the employee that your decision of termination is final.
  • Also gives an employee a chance to speak. Be humble and polite during the meeting.
  • Defines the benefits that the company is giving at the time of termination such as vacation pay, separation pay, life insurance benefits, etc.
  • Ask the employee to return the things that are given to him by a company such as keys, company car, company credit cards, etc. You can also assign him a specific date to return all these things.

How do you write an employee termination acceptance letter?

An employee termination acceptance letter is a path to end your agreement relationship with the employer in a noble and professional manner. It helps you to maintain a professional relationship with the company. In writing the acceptance letter, you can follow the following tips;

  • You should make sure that you are communicating with the accurate and proper authorities.
  • You must provide the basic contact details of both parties clearly.
  • A letter must contain formal, polite, and decent language.
  • Don’t show that you are frustrated and disappointed.
  • At the end of the letter, you have to be thankful to the company for sincere gratitude.
  • Before submitting it, proofread it thoroughly.

However, writing an employee termination acceptance letter is not as difficult as you thought. You just have to maintain a positive outlook.


What information you should include in a termination letter?

Other than the reason for termination, you should also include the following information in a termination letter;

  • Name of the employee
  • Employee’s all basic information such as employee ID number, position, department, etc.
  • Date of termination
  • Termination reason
  • Company property which under the use of employee
  • Benefits, severance that is given to the employee at the time of termination.
  • Legal contractual
  • Define employee final paycheck.




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How to write a termination letter?

There are manifolds to keep in view while writing a termination letter. Essentials of the terminal letter must comply with the following key points to sound professional,

  • Pay attention to company policies and country labor laws before writing to make sure the termination process must go through a legal gateway.
  • It must clearly define the last date of employment.
  • It must have clear direction regarding how to go through the clearance process before doing final financial settlements with the company.
  • Most important is to focus on the jargon of the letter; it must sound clear and firm but staying sensitive to professional ethics. You may also like Employee Profile Templates.

A sample termination letter without cause or with a cause can be written keeping in view the above guidelines.

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