The attendance mark shows the presence of someone somewhere. So, the use of an attendance sheet template is pretty common in almost every session of our daily life.
Teachers use the attendance sheet template printable registers to mark students’ attendance for the classes. The attendance sheet is later used for the evaluation of students.
Similarly, the attendance of professionals at some business seminars only holds the purpose of main the record on the representative of whom companies have got interested in the seminar or exhibition.
Further, the companies mark the attendance of their employees for multiple reasons. As the employees are an integral part of any company. So, the company achieves goals by the combined efforts of human and other resources. Thus, it’s important to maintain a level of the required workforce at the workplace at a particular time.
Finally, it wouldn’t be wrong to say that the use of an attendance sheet template essential for almost all the disciplines of life. Although, modern attendance systems are available to mark the daily attendance along with in and out times. You may also like Employee Warning Notice Form Template.
However, it’s not useful for all types of applications. Thus, the use of excel printable sheets is still pretty common, especially in educational institutions.
While the companies have started focusing on other solutions like using face scanners, retina scanners, RFID cards, and fingerprint readers to mark employees’ attendance.
Frequently Asked Questions (FAQ):
Attendance sheet has various benefits such as;
- With the help of an attendance sheet, you can keep an eagle-eye view of employee/student regularity.
- It saves time and money for the institutions that have a low budget.
- It assists to know the strength or availability of employees on a specific day to efficiently manage your project.
- It helps you to manage the record of various employees/students.
- The attendance sheet enables HR managers/employers to determine attendance issues.
- It reduces absenteeism.
- It keeps the students and employees punctual.
- Managing projects and tasks will become easier.
Adult students/learners are generally voluntary learners. They usually like to attend those classes or workshops where they can learn something new. They attend classes that benefit them professionally or personally. But when they get disappointed they can stop attending a class together.
When the attendance sheet represents a pattern of various people regularly absent in class then teachers should ask themselves the following questions;
- Is the class time too long or inconvenient?
- Is the course content you are teaching boring?
- Is the course too difficult?
If you don’t know what problems causing absences, you may not sure what to do. In this case, you should take a survey to your class and ask adults about the class, positives, and negatives. In this survey, you can also ask about the time and day the class is scheduled. Hence, with the help of attendance patterns, you can improve your class.
Here are 5 steps that will help you while making an attendance sheet in MS Excel;
Step#1: At first, add labels for Attendance and Name, then for the name slot use student 1. Next, select the student 1 box, press ctrl+ enter and drag down from the bottom-right corner of the box to fill in more student slots.
Step#2: The next step is to add and format dates. Enter your date in this 2/1/2020 format. Then, right-click and choose Format Cells. Choose the number tab and then select custom.
Step#3: After that, insert a column for Total.
Step#4: Next, remove zero for non-existent students. For this purpose add an IF statement to the SUM function.
Step#5: The last step is to generate a printable area for a final tally. Choose both columns and then go to the page layout tab and choose a print area and then set the print area.
The main purpose of the attendance sheet is to keep track of and manage the attendance of involved parties. It assists you to track the presence, contribution, and absence of a single person. It helps you to determine and solve a problem efficiently.
With the help of attendance tracker software, you can track the attendance. It helps you to simplify the tedious task of keeping attendance. There is several online attendance tracker software.
How to use the Attendance Sheet?
There are several reasons for using an attendance sheet at any place. There are some direct benefits of using an attendance sheet. While there are some indirect or hidden uses of attendance sheets.
The educational institutions mark attendance for many reasons. A complied sessional record of employee attendance percentage helps the teacher to decide if an employee fulfills the criteria of taking exams.
Also, the teacher maintains a two-way communication channel with the parents to alert them that the student hasn’t attended the school or college on a particular day. So, parents can keep an eye on their children.
While at the workplace, the main purpose of the attendance sheet is to manage the payroll system of the company. So, the daily attendance record is maintained and complied at the end of a defined period. The absences are tracked from paid time off (PTO) requests and leave a record of an employee is updated accordingly. You should also check the Employee Vacation Request Form Template.
Similarly, some companies deduct the salary to alert the employee. So, the attendance sheet helps to verify the employee absences with a threshold to proceed for warnings and deductions.
Also, an attendance sheet is a kind of record for any application. It shows that the particular person was at that place for the marked time frame. Therefore, the companies always maintain the time ins and time outs of all the employees for security and legal purposes. You may also see the Performance Improvement Plan Template.
Components of Attendance Sheet:
What information should present on the attendance sheet is linked with how it is going to be used. So, it is enough to just mark P or any tally sign on the student attendance sheet against the roll number or name of a student. As it shows the presence of the student at the lecture of defined time length.
However, the attendance sheet for an employee is a bit complicated and must include the In time and Out time of the employee. Further, the employee ID and designation can also be included.