20 Strong Demand Letters For Payment (MS Word)

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A strong demand letter for payment is a type of letter written to make demand to the letter’ recipient. When the recipient receives this letter, it acts as a formal step wherein the recipient has to arrange the payment or reply with a suitable answer if he is not able to do so.

What is Demand for payment?

A demand for payment is also considered as request for payment for money owed. This is basically a debtor’s last notice. In order to motivate the recipient to make the demanded payments, the letter should include an official language.

An incentive could be a good motivation such as a discount if they decide to before the deadline. Furthermore, you can also use a threat such as sending the debt owed to collections. In many cases, this helps in influencing the matter’s resolution.

A demand for payment letter is basically an official letter that details an owed debt. It usually includes an outline on how the recipient should pay the debt. The letter also has consequences should they fail to settle the debt by a set date. You may also like Payment Agreement Template.

In the recovery of debt, you can consider the demand for payment letter as the first non-confrontational approach. The letter should contain the following information;

  • The date when the debt was taken
  • Description of the debt that describe the nature of the debt
  • Definitive and clear payment expectations along with the date when the payment should get completed.
  • Outcomes for non-payment

When do you require a demand for payment letter?

These days, when it comes to debt obligations, people are not as careful as they were in the past. This is where this letter can best serve its purpose. This letter indicates what is rightfully yours in an official way. A demand for payment letter not just use for debts owed. There are several letter templates you can make. For example, you can make the following;

  • Auto accidents
  • Advance payment
  • Extension of a payment date
  • Final payment demand
  • Insurance
  • Guarantor
  • Money owed
  • Legal purposes

Whatever the purpose of demand letter, you should ensure that it is well-thought-out. Select the words carefully as the letter might end up as evidence.

How to write a demand for payment letter?

A demand notice enables the company or a person to take legal action against them. You can also seek the assistance of a lawyer. They help you in writing your demand letter template. Here is the steps on how to write a demand for payment letter;

Establish the facts

You should write your own version of the facts, don’t assume that everyone knows all of the facts. You have the documents that develop the nature of your dispute in case you end up in court. Your letter should include enough information so that someone who doesn’t know the situation can understand the details easily.

Moreover, in order to solve the dispute, you should also mention your previous attempts. You can consider conversations, emails or other forms of communication that indicate taking legal action is already your last resort.

Refer to available evidence

You don’t need to attach it in case you’re in possession of concrete evidence. In case, they ask you for it as evidence in court, save the evidence.

Make your demand

When it comes to making your demand, you have to be as specific as possible. For example, you have to mention an amount for each of those claims in case you have multiple claims. Make an exact outline of what they require to pay for in case you are asking for restitution because a person damaged your property. You should give an explanation of why you believe that the recipient owes you money if there is a problem of fact on either the letter’s recipient is at fault.

For the recipient, set the payment mode and a deadline

On the basis of amount of money the person owes, you should give a realistic deadline. For example, if the amount is a large sum then you can offer the opportunity to pay through installments. You just have to ensure that you’re very clear about how and when you should get the payments.

Set the consequence

If the recipient don’t meet your demands, you should inform them of what you plan to do. Extortion isn’t considered a legal consequence keep it in mind. Filing a lawsuit is the best option if the person doesn’t meet your demands.

When should you send a demand payment letter?

In any situation, you can send this letter where a person owes you money. However, you should approach them differently as every situation differs. Similarly, if you are charged for the product or service that was not given or delivered then you can demand for a refund through this letter.

If you settle the issue with just a phone call, there is no need to send this letter. In many cases, a phone call may resolve the situation when a company accidentally charges you.

There are also some situations where you have already reached out to the company, described your situation and they have made sure that they will resolve it. But, don’t done it in a long time. The letter can become appropriate in such a case.

Another situation is, the letter may be in order when a company doesn’t agree to credit your account but you think that you should get credit. So, you can use this letter in any instance where you believe that you have a legal claim about an owed debt. You should also check Rental Reference Letters.


In conclusion, a strong demand letter for payment is an official letter that provides the information regarding an owed debt and outlines how the recipient should pay the debt and what will happen if they fail to settle the debt by a set date. This letter also acts as a request for payment for money owed.

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