Free Immigration Letters (Samples & Examples)

printable Immigration letter template

An immigration letter is a formal letter written by those who are intending to visit other countries. This letter should be written on your organization’s professional letterhead. For immigration approval, this is the best way to prove your reliability and ingenuity.

Types of immigration letters:

There are different types of immigration letters and they all serve different purposes. For example, a good character reference letter for immigration assists the immigration officer in understanding the character of the applicant. The letter should contain all the pertinent data required so that an approval could be in the works.


Moreover, don’t include unnecessary details as this could be reason enough for immigration officers turning you down. Before writing an immigration letter of recommendation, you should do some research about it first. Let use discuss below some other types of immigration letters;

Character reference letter for immigration:

A character reference letter is an important source in gaining benefits for the said person as it defines the person’s character. You can also include the address of the embassy or state department the applicants wants to send his application letter.


In the first part of the letter, precisely introduce yourself and define your relationship with the applicant. Definitely, during writing an immigration letter for friend, you can’t positively describe your friend’s character. However, if have any short anecdote to prove this then do so. After that, write your closing statement. Keep your tone polite and courteous throughout the letter.

Immigration letter of recommendation:

You have to focus on the details while writing such type of immigration letter. Keep in mind that first impressions always count so create a good letter. This can be a difficult task but with the help of immigration letter samples, you can make the job easier. Once you go through some samples, it’s time to write your thoughts such as add a decent introduction to the letter and clearly emphasize the good traits of your friend. You can also include some additional information relevant to the letter’s purpose. Then, with a genuine compliment, conclude your letter.

Reference letter for immigration from the employer:

An employer can make a reference letter for his employee immigration purpose. There is no need to fret too much about writing one as there are various online sample letters that can help him. The format of this letter usually includes information about the employee and the employer. Furthermore, the employer has to include his name, company, address, and other information. You have to explain your position in the company and of your employee and provide positive information about him.


Relationship support letter for immigration:

Your relatives can write this type of immigration letter in order to secure successful immigration approval for you. During writing such letter, you can avail of various techniques. You have to take start with a decent introduction and then provide a description of your relative’s good character. You should also include any supporting documents that can prove useful to illustrate this. In the end, use a sincere compliment to conclude your letter. You should also check Character Reference Letter for a Friend.

How to write an effective immigration letter?

Here are some tips on how to write an effective immigration letter;


At first, prepare yourself:

Know about the type of immigration proceeding

Firstly, you should know about the type of immigration proceeding you’re involved in. such letters could be for;

  • immigration deportation
  • removal proceedings
  • a part of the person’s naturalization application
  • to prove the relationship
  • to verify residence or employment
  • acts as evidence of physical or emotional abuse

Talk to the one asking for the letter

You should have a conversation with the person who requested you to write the letter in order to find out what points you need to explain. To illustrate points, anecdotes can be very helpful. Ask your request or to provide you a resume and other information which can guide you when writing the letter.

Read some sample letters

You must have a format on how to write an immigration letter for a friend. You can easily find them online. With the help of sample immigration letter, you can compose a more organized and formal letter. It is essential to maintain a tone of credibility and sincerity throughout the letter.


Write the letter:

The date and a salutation

The start of your letter must contain the date. Next, there comes a salutation.

An Introduction:

In the first paragraph, provide a brief introduction of the writer such as your name, your profession, citizenship status, and your relationship with the applicant. You can also state that how long you’ve known the applicant.

Explain the characteristics of the person

In the next paragraph, you have to explain what the applicant wants to establish to the immigration officers. However, your letter should be as concrete and as firm as possible in delivering its purpose.

State the person’s work ethic

It is important to include the latter’s job position and his corresponding skills when an employer writes a reference letter for immigration for his employee. If possible, mention inclusive dates and locations of the applicant’s employment. You have to be honest about the employee’s trustworthiness.

Conclude the document


In conclusion, conclude the document with a heartfelt recommendation that the applicant should obtain the relief he’s requesting for.

Provide your contact information

Provide your contact information so that the immigration officer contacts you in case he needs to verify or ask further questions. At the end of the letter, provide your contact number and email address.

Affix your signature:

Affix your signature on the letter by using black or blue ink only and avoid fancy colors. However, there is no need for notarization.


In conclusion, an immigration letter is an effective tool for supporting one’s application to immigration-related proceedings. This letter can make the immigration officer’s task much easier. You should use sample letters in order to express your thoughts more precisely and coherently.

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