25+ Free Printable Envelope Address Templates [Word]

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An envelope address template is just a format that allows you to create the best-looking envelope that fits the atmosphere of your business. A well-formatted envelope reflects a good impression about your intent and character. However, a boring-looking envelope indicates that your business may be boring and do things in the easiest possible manner.

Moreover, on the company’s pre-printed envelope address templates you can generate customer’s name and full address easily. The envelope size may be standard and customized. You may also like Address Book Template.

The significance of an envelope address template:

A well-designed envelope address template has great importance due to following reasons;

  • This document not only contains your design, it also carries your information that you want to convey. Without the envelope, your content might be exposed to damaging environmental factors.
  • The envelope address also contains contents that give the reader an idea about what the letter is all about. Additionally, it gives an impression that its contents are equally important.
  • A well-drafted document grabs the recipient attention by indicating that you have some important information to share. If your envelope is not designed well then it will not be able to deliver your message too.

Different types of envelopes to use for envelope address:

You have multiple options when it comes to envelope printing. For every occasion, there are different envelope types. Some of them are as follow;

Baronial envelope:

For special announcements, holiday greeting cards, and invitations this type of envelopes is used. They have large flap, formal style, and are easy to open.

Commercial envelope:

The commercial envelope is most commonly used for writing personal letters. It is also used to display company logo or other important designs.

Square envelope:

Square envelopes are best of all in sending invitations and promotional materials. They have several materials and sizes. Moreover, it develops a sense of symmetry and balance because of the consistent dimensions.

How to write your address on an envelope?

It’s important to address your letter correctly to make sure that it reaches its right destination in a timely manner. Some people are not aware that how to properly write address on an envelope. They just pay attention that the letter reaches to the exact person. For example, you have to write the address professionally, if you are writing it for one of your business contacts. Let us discuss some tips;

Writing address on a personal envelope:

  • At first, write full name of the recipient. You can also write the name of a person who may receive the letter. Under the name of intended recipient, you include a “courtesy of” or “care of” line.
  • Next, write the complete address like street number, apartment number, directional notation, etc. Write the apartment number and address under the street address.
  • Also, write the exact name of the city, state, and zip code.

Writing address on a professional envelope:

  • Write the full name of recipient, it could be the name of person or an organization where you want to send the letter. It’s better to write the name of the person instead of addressing an organization.
  • Likewise personal envelopes, write the complete address, city, state, and zip code.

How to create an envelope in MS Word?

Here are steps for making an envelope in MS Word;

  • Go to the File tab and click Options and then advanced.
  • In the Mailing Address Box, enter the return address. This addressed is stored by the program. You can use it, when you have to insert this information in the envelope. Then, click OK.
  • Set the printer before running several envelopes through printer.
  • Go to the Create group on the Mailing tab. Now, click Envelopes > Options > Envelope Options tab.
  • In the Envelope Box, type your envelope’s dimensions in the height and width boxes if none of the options match your envelope’s size. You should also check 30+ Free Fact Sheet Templates and Examples [Word].

How to print envelopes?

Here are some guidelines on how to print envelope address template;

  • Go to the Create group on the Mailing tab then click envelopes. Enter the recipient’s address in the delivery address box.
  • In order to use an address in the electronic address box, click insert Address Button Image.
  • On the menu and click Font in order to edit the text.
  • Enter your address in the return address box and also you can use a preconfigured text.
  • On the checkbox, tick omit, if you don’t want the return address appear on the current envelope. Additionally, by ticking omit, your return address will store and you can use it in future.
  • You can insert your envelope in the printer without saving it. The indications shown in the feed box follow them and click print.


In conclusion, an envelope address template makes sure that the message is sent, gives you, and your business a positive look. Your letter should be well-designed that fits the atmosphere of your business. The best-looking envelope grabs the recipient attention. Moreover, it indicates that you have some important information to share.

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