25+ Professional Statement of Need Templates (Word)

sample statement of need template

You must create a statement of need template before writing a grant proposal. A statement of need is a document defines the need that the organization must address for the project you plan to undertake. This statement must convince the investor that the project you are planning meets an important need of the society.

What to include in a statement of need?

A well-made statement of need should immediately grab the interest of the investor. It describes the quantitative data in the form of facts and qualitative data in the form of stories. In any statement of financial example, the need you plan to address should relevant to the objective and mission of your nonprofit organization clearly.

Moreover, you should support your business need statement with concrete proof such as trends, statistics, and expert views. The information that your document contains should directly support and relate to the ability of your organization to respond to the need. Also, it should be created in such a way that it’s easy to understand.

You should try to avoid using circular reasoning while composing the document. This is a common mistake that people make while composing this letter. This kind of reasoning indicates that the absence of solution you have is the real issue. After that, the solution you have is the way to solve this particular issue.

In your statement of financial need example, you should make use of supporting and comparative statistics along with other relevant researched information. You can also include an example of a community that is benefitted from something identical to the need in your statement. For your proposal, this gives you with a strong case.

In addition, you must document all of the data you gather while researching. The information you research should come from reliable and reputable sources. Also, to support your claim, take the most current information. No matter from where you have taken all of your resources, you must cite them all in your document. In the end, ensure that the needs that you address on your document must relevant with the goals of the funder. You should carefully think about the main issues that you have to address. Also, don’t distract yourself by the smaller issues. You may also like Financial Statement Templates.

Basic features of a statement of need:

Let us discuss below the basic features of the statement need;

The main issue

All communities have their own issues that require addressing. In case, you have a plan or project that has more than a single issue then that is okay. But, it is essential for you to make your business need statement that pays attention on one main issue. You plan to ask for funding in order to link your project to the objectives of the funder. The funder must find your main issue fascinating. Therefore, you should align your statement of need template with those objectives.

Comparative statistics and data

The statement of need must logically resonate in the mind of funder. For this, use relevant and local data that you have assembled from research. This gives the funder with an overview of your community’s existing situation. For the solution you are offering, statistics and data can provide strong support to the need.

Connection with the Heart

The concrete logic and reliable data you include in your statement of need is important. But, you also have to bear in mind that the investors you want to approach are also human beings and have real emotions. Therefore, you should give a connection to their heart. This way, they understand the whole situation. In your statement, you should keep the balance among quantitative and qualitative information.

Emphasize the hurdles

In the end, include clear identification of the challenges or hurdles that are relevant with the main issue. The gap which exists between your community’s current state and the possible state, leave some space for their description while composing your statement of need. Including this information is essential. This is because it provides the funder a sense of urgency related to the gap you’ve identified.

How to write an effective statement of need?

Follow the below tips to write an effective business need statement;

Tell a story

You should include a personal touch to your stories to make them better instead of sharing simple stories. When you do this, it changes the issue from an abstract idea to a story that involves real people. Include a simple statement which makes it more personal after giving a clear description of the need. After that, address your planned issues. Then, close a statement which demonstrates the need for your solution.

Balance pragmatism with passion

As you build your case, to highlight the relevance of your cause, you may feel tempted to create an image of dire despair. You should try to avoid making appeals which are too exaggerated or emotive. In terms of superlatives and crisis, a lot of organizations must frame their work. However, some work does fit this category in case your own project doesn’t. Explain the urgency without creating your document sound too dramatic.

Make sure it counts

There is very little chance that you’ll secure the grant you want if your plan to address isn’t linked to the interests of your funder. A company or foundation won’t show their interest in case their main interest doesn’t align with your project. It won’t matter how eloquent you make your document.

Proofread and edit your document as required

In the end, you must invest in your process of editing. Just putting a lot of thought into statement doesn’t make it a perfect one. Before printing, sending, and submitting the document, proofread it thoroughly. You should also check Mission Statement Templates.


In conclusion, a statement of need template is an important document that clarifies the impact and urgency of your project. The statement of need template is the most important part of the grant writing process. You start the process of grant writing with the business need statement.

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