Free Non Profit Donation Receipt Templates (Word / Excel)

blank non profit donation receipt template

A non profit donation receipt template is a document that serves as a proof that you made a contribution. The receipt details your contribution. You must have your own donation receipt template if you are a member of an organization and you accept donations.

What to include on a donation receipt?

You should include the following information if you want to create your own template;

  • The benefactor’s or donor’s name
  • The date when the donor gave donations to the organization
  • The name of your organization, association, or group. Also, include your federal TIN and notices that state you are registered.
  • The total amount that benefactor has donated
  • Include a list of the items and their descriptions in the case of non-monetary donations.
  • In exchange for the donation if there were any commodities or services given, mention them. In case, there wasn’t any exchange, indicate this too.
  • The name and signature of an authorized representative of your organization.
  • A disclosure statement

Other important details to include:

Along with the above details, you should also include the following information in your donation receipt template;

How you use the given contributions and donations

In the case of monetary contributions, explain how the money is utilized for the betterment of your organization. On the other hand, in case of non-monetary contributions, you should describe to whom you gave the items or what you used them for.

The goals of your organization

Benefactors highly appreciate it if you mention the goals of your organization in the receipt. That way, they also know how they can assist you to achieve your goals.

Updates about your organization

You can also mention volunteer activities you might have in mind for the future and request benefactors to participate in.

How to write a donation receipt?

When you want to create the template, you have to focus on the layout of your donation receipt template. You can also add the logo to the layout. It makes it easier for the donor to see the sender without having to read the whole receipt.

If you want to have your receipts printed then ensure that they are printer-friendly. To give your receipt a personal appearance, you may also consider making your receipt more like a letter. Surely, this isn’t compulsory. You should base our template on the charity type you are promoting.

Moreover, for the non-profit donation receipt, you should also ensure that your template is both professional and versatile. There are various things that you can do to ensure your receipt has everything and still looks impressive. By downloading a template, you can achieve this. A template enables you to customize the perfect receipt for your organization.

What to do with goodwill donation receipt?

A charitable donation receipt is used to claim a tax deduction for household property and clothing. This is its one great benefit. As a donor, you will place value on the donated goods. After doing this, you should ensure that not to abuse the privilege by overvaluing items. The outcome of this is to get audited. Use a Donation Value Guide to provide you an idea of how to appraise your donated items in order to avoid overvaluing. You should also check Donation Receipt Templates.

How do you write a donation receipt letter?

You can also write a donation receipt letter for your benefactors along with creating a donation receipt template. This is a simple letter that you can type in any software. Here are the steps to follow for writing a donation receipt letter;

Start with the heading

Likewise most letters, this letter also starts with heading. The heading includes the date when you wrote the letter and the recipient’s address. You may add your organization’s tagline or logo in order to make the letter look more professional.

Follow with a formal greeting

Address the recipient of the letter with formal greeting. The greeting should also state the name of your letter’s recipient just like a standard letter.

Include a notice of receipt

In the first paragraph, you have to state the notice of receipt addressed to the donor. The letter should state the following;

  • What you received
  • The worth of the item
  • When you received the donation
  • Where you received it

State your mission

Mentioning the mission of your organization is the next most important thing. You should state that what your organization plans to do with the received donation. This provides the donors more confidence in your organization.

Add a call-to-action

It may seem inappropriate to give a call of action to donate and help again. But, this can actually be a great way to do just that. Business organizations also spend a huge amount of money to identify the audience group that they should sell their products to. So, charitable organizations can also try this by giving a call to action to those who have already given donations.

Include a receipt

You should make sure to include a physical receipt after affixing your signature to the letter. You can do it either on another sheet of paper or right at the bottom of your letter. Moreover, you should include perforations so that the donor can easily rip off the receipt and keep it in their files. Also, you can print it with a dotted line.

Conclusion:

In conclusion, your donors highly appreciate your effort when they receive a non profit donation receipt template after making donations. Your receipt should be both professional and versatile. Additionally, include all the necessary information in your receipt to make it useful and official.

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