Printable Auto Repair Invoice Templates (Real & Fake)

free auto repair invoice template 7

An auto repair invoice template is a document used by an auto repair operator to make sure that he get compensated for the services he provide. Auto repair is an in-demand business. You should have a proper record of that visits your workshop and gets different repair or service work done.

How to invoice a car repair?

You have to charge your customers effectively for your business to prosper. No matter, where you conduct your business. It is important to communicate with your customers to find out what they require. You will have your customer’s information at hand by having an auto repair invoice. After that, you can search for the best ways to give service and inform them how much each job costs. You can establish a job costing method that provides you an exact estimate of what it will cost to fulfill your customer’s requirements.

Moreover, you have options on how to charge your clients in the repair industry as with auto repairs. Whichever you select, you have to ensure to cover parts and labor expenses. You as a business owner should select the one that is best for your marketing strategy, cash flow needs, and business plan.

There is the different tasks that are included in the billable labor costs on a repair or mechanic invoice template. Purchasing them is a good way to handle parts expenses and then let your customer reimburse you. This makes sure that any prices enhances on parts won’t lessen your profits. In addition, in case you go with this option, you can consider in as part of your service the time you spent shopping for components and parts as well as with markup for your profits. You may also like recipe card templates.

You should have the perfect blend of superb customer experience and automotive expertise in order to give outstanding auto service. During creating your invoice, you have to ensure that it is very organized. Also, make sure it is clear by explaining exactly what you’re modifying your customer for.

Furthermore, you also have to consider the design of your invoice. In your auto repair service, a professional-looking and well-drafted template creates credibility and confidence.

Why do you require an auto repair service?

You as an auto repair mechanic has to charge a customer each time you provide service. The big ones repair companies use complex and expensive accounting software. They can be time-consuming and difficult to use. But, with the help of a car repair invoice, you can make professional invoices for your customers in a matter of minutes. You should include the following basic tasks in case you select this route;

  • Brake replacement
  • Car or truck repair
  • Electrical system repair
  • Engine repair
  • Ignition system repair
  • Oil Change
  • Spark plug replacement
  • Tire changes or repair
  • Towing
  • Wheel and suspension alignment

You can bill your customers easily after creating your template and get paid faster. You can easily monitor all your financial processes by using an invoice template. Moreover, right after completing repair work, you have to present invoices to your customers in order to maintain consistent cash flow and avoid carrying unnecessary customer debt.

What to include in an auto repair invoice?

You should include the following information in an auto repair invoice;

  • The name of your business
  • Contact details of your business
  • Your business logo
  • Your client’s name and contact information
  • The date when you gave the invoice
  • The due date of the invoice
  • A unique invoice number
  • A list of spare parts or services that you have given and their corresponding costs
  • The total cost of your services along with tax and other fees
  • Terms and conditions of the payment
  • Your business’s privacy policy

How to create an auto repair invoice?

It isn’t difficult to create an auto repair invoice that looks professional. By having template, you have the assurance that you aren’t missing any important information while talking payments from your clients. Here are the steps that act as a guide when creating your invoice;

  • Open the word processing software according to your need.
  • Then, give name to your invoice professionally.
  • Include your business name, logo, contact information, payment methods and terms, and privacy policy.
  • If you are making your first customer invoice then save the template under a different file name.
  • In your customer invoice, include details such as your customer’s information, the products or services you given, descriptions of these, costs, due date, and the total amount.

Additionally, you have to include a lot of thought in your invoice so that it doesn’t look like a fake auto repair receipt. It is recommended to download a template and then customize the elements according to your business requirements. To match the look and feel of your business, you can even include your brand styling and logo. Customer will appreciate it by receiving a professional invoice from you.

When to send this invoice?

It depends on your situation. For instance, you can already ask for payment after completion when the job involved is very simple. But, you can ask for a percentage of the total cost upfront in case of a more elaborate and expensive job that requires service parts and various hours of labor. Then, when you complete the job, you can ask your client to pay the reminder. Whatever payment system you select, you just have to ensure that you clearly explain this on your invoice and state what portion of the final “cost” your client has already paid. You should also check pinewood derby car design templates.


In conclusion, an auto repair invoice template is a useful tool that makes sure you’re not missing any important details while collecting payments from your clients. You will have your customer’s information at hand by having an auto repair invoice.

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