Printable Volunteer Application Form Templates [MS Word]

free volunteer application template 9

A volunteer application template is an important document for become a potential volunteer as it includes information that indicates how you can be of great help to an organization. Volunteering has a lot of benefits. When you contribute to the society in some way, it makes you feel good.

What is a volunteer application?

A volunteer application is a formal document used by organizations or authorizations to gather and store information regarding their volunteer applicants. This form includes basic details regarding your organization. Also, it specifies the programs and services that you offer and the role volunteers play.

The types of volunteer application form:

There are two different types of volunteer application forms;

  1. Youth volunteer application form: this form is also known as volunteer application form for children and applies to teens aged between 15 & 17 years of age. This form requires the parent’s consent.
  2. Adult application form: this form applies to people aged 18 and older who want to do volunteer work for any charity or other organizations selflessly.

The significance of volunteering:

Nowadays, it isn’t easy to find the time to become a volunteer due to so many responsibilities. Being a volunteer provides you a lot of benefits. At first, it makes you able to help those in need or pursue worthwhile causes for your community. The benefits can be more enormous in some ways. Moreover, volunteering provides you the chance to;

  • Meet new people
  • Learn new skills
  • Connect with your community
  • Move forward in your career

Before volunteering, you have to fill up a volunteer application template so that then you can;

  • To increase the service you offer, learn specialized skills.
  • Make connection with your community
  • Assist you in reaching out to new audiences.
  • The members of your community get transform into your followers and followers into donors. Then, with the culture, mission, and perspective of the organization, donors into staff aligned.
  • Come up with the table fresh new ideas and more energy.

While volunteering, it is the part of your mission to share with others. This way, you can protect your physical and mental health. It removes depression and reduces stress. It also provides you sense of purpose and keeps you mentally stimulated. Furthermore, don’t make a long-term commitment for volunteering or don’t take a huge chunk of your day.

You just have to do volunteer work in the simplest way in order to help people in need along with improving your own happiness and health. Volunteering take over your entire schedule is just a misconception. According to research, only 2 to 3 days a week allow you to experience the benefits.

What to include in a volunteer application?

The first step in the recruitment process of volunteers is to fill up a volunteer application template in order to protect both the organization and the volunteers. Include the following information in your application;

  • Include your contact information such as your address, email address, and phone number.
  • Your date of birth.
  • The emergency contact number and the name.
  • Volunteer experiences related to the position you are applying for.
  • If you have committed any criminal offense, include a description or statement about it.
  • The highest level of education you have.
  • Your physical features
  • Any disabilities
  • The languages that you speak
  • Provide information about your current organization and position.
  • Acceptable proofs of identity
  • Professional and personal references
  • Your qualities and skills
  • The type of volunteer work you want to do and the reason behind it.
  • From where you have heard about the organization and the volunteering opportunities
  • The days and hours when you want to work
  • Affix your signature and provide the date when you wrote the application.

Why should you use volunteer application form?

There is a variety of reasons for using this form. Let us discuss them below;

  • The most important use of this form is to gather and store information on applicants.
  • Before proceeding with the volunteer recruitment process, you can use it to quickly screen candidates.
  • Applicants get better insight of organization’s requirements by having this form.

In addition, this application form is one of those tools that are used to recruit, screen and place volunteers. This form should be completed by the prospective volunteers before one-on-one interview and after attending an in-person or virtual information session. Also, it can be used to screen candidates and to find out the best applicants.

What to write in a volunteer application?

Here are pointers for you that will help you in writing a volunteer application;

Name and contact details:

At first, in the application write your name followed by your contact details.

Reasons for volunteering:

At the start of your letter, you have to express your intent. You should state that why you’re interested in a volunteer position. You should express that you are particularly enthusiastic about the organization. In addition, precisely explain how the organization is the best match for your skills or vice versa.

You have to write your opening statement in such a way that it attracts the attention of the reader. It is recommended to select your most sincere reason for wanting to join. By providing a sincere reason, your chances of getting selected can increase.


Highlight your skills and talents in your application for a volunteer position. Keep in mind that that many organizations receive countless volunteer applications and managing them sometimes becomes a problem. So, by explaining your special skills can transform the organization and you will more likely get the position.

The required qualifications that you have to mention in your application are the certain degrees of knowledge for the position. If you have any experience relevant to the position, mention it. It will create a positive effect on your volunteer profile template.

An expression of your passion:

In an organization, before applying for a volunteer job, it is important to learn as much as possible about it. If you shallow knowledge about the organization and what it does, you can impress a volunteer coordinator. In case, you can’t obtain information first-hand, contact with someone who has volunteered in the past. In order to indicate a genuine passion for the organization, you can sway the decision-maker.

Explain that you are the best match for the job:

Before completing your application, make one last push by associating your special skills to the organization’s requirements. You can stand out from others by stating qualities such as a strong work ethic, self-confidence, and valuable skills. This means you have to include those qualities that you offer as a volunteer.

A formal closing:

It’s better to close your application requesting a volunteer position briefly. You should make it memorable. You can highlight your interest. After that, add a note of support to the organization’s goals. Although if you were not selected for the position immediately, it might be possible your application will get filed for the future.

The benefits of volunteer application form:

You have to issue volunteer application form in case your organization is planning to take up volunteers. Interested volunteers who want to work for your team and end-users will fill this form. The volunteer’s personal and qualification information is included in it. Furthermore, the form has different sections where the volunteers would specify their previous experience in the relevant field. This in return, assists you in screening the applications easily. Also, you can select the most potential volunteer on the basis of the information offered in the form. This form also assists you in making everything official and organized.


In conclusion, a volunteer application template is a helpful document that assists you in emphasizing your passion to help others. In these fast-changing times of information technology and modernization, as a volunteer you want to maintain harmony by helping those in need. Your application should be precise and memorable.

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