Traveling via different means of transportation is common not only for national or international traveling but also for domestic traveling. Traveling companies issue a detailed invoice of services will be provided to their client on their journey with them.
Travel agency invoice isn’t just a record-keeping document for a client but it includes all information on their travel, travel expenses and services being included in the travel plan. On the other hand, traveling invoices are important documents for accounts of traveling agencies to keep a record of their sales and customer. These invoices are later helpful in legal tax matters as well.
Mostly developed traveling companies provide a detailed travel invoice to their clients including detail of their visit destination, estimated timings for departure and arrival along with services. You may also like Shipping Label Templates.
What are the essential components of the Travel Agency Invoice Templates?
Keep in view the application and importance of the travel agency invoice template. It’s critical to mention all the essential information over the travel agency invoice.
Travel invoices for bus services, rapid trains, and air services are a little different in terms of the information it carries. Some agencies provide a complete package of travel including air transportation, local transportation, lodging and hoteling. It’s important for such agencies to add complete information on travel tours for their clients on travel invoices.
Bus services travel invoice normally covers letterhead information of service provider, client name and contact number, terminal point, the timing of departure and arrival, invoice # and client #, amount and rate for each service, and the payment information. You can also free download Business Memo Templates.
A similar type of information is present on the train travel invoices. Airplane travel invoices cover some extra information with major heads of document coding, a bill to, passengers, itinerary, details and ticket number. It also covers information about if the flight is direct or via any transit means by clearly stating the details of stay at transition airport.
Itinerary details mostly cover supplier name, destination city, description, locator #, from and to, date, flight #, and departure and arrival time. It also mentioned any additional services provided in the details section like an overnight stay at some hotel.
Best Collections of Travel Agency Invoice Templates
How to create a Travel Agency Invoice Template?
It’s really easy to make a simple but effective travel agency invoice using an excel spreadsheet. There are few guidelines one needs to follow while creating a travel agency invoice;
- Travel agency invoices must be presented in the letterhead of the agency.
- It must include the cost breakup for each service provided to the client.
- It should also serve the purpose of a ticket.
- The itinerary plan of travel must be present on the invoice.
By following the above guidelines, a travel agency invoice template can be drafted to use later for any mean of transport for any customer. You may also check Maintenance Checklist Templates.
Traveling invoices issued at the time of booking when a customer booked a berth at any mean of transportation. Nowadays travel agencies have online the system of booking. It’s a great revolution for clients from many perspectives.
It has made it easier for clients to reserve a berth by one click over the phone application of the desired travel agency for any offered destination. It also provides an E-copy of the ticket embedded in the travel invoice.