Fillable Self Employment Ledger Templates & Examples (Excel, Word)

free self employment ledger template 7

A self employment ledger template is a useful tool used to take note of all self-employment cash returns. In self-employment, a person works for himself rather than being employed by an employer who pays on basis of salaries. A self-employed person receives his or her income by performing profitable actions. A few examples of self-employed individuals are self-sufficient contractors, sole proprietors of businesses, etc.

Guidelines for completing the self employment ledger template:

Gross income

Each month, all gross income amounts you gain, write them in an orderly manner. Instead of stating when the work was completed, you have to write when you received your income.


For completing the self-employment ledger form, it is also important to write all accepted business expenses, monthly expenditure. From your self-employment income, accepted business expenses could be deducted. It usually contains payments on major purchases.

If your business is located in your domestic residence then the alternatives you can choose for deductions are house insurance, home real estate taxes, or mortgage. You can decide to claim;

  • for self-employment, a certain percentage of the real domestic expense as the “cost of doing business”
  • another percentage as subtraction in SNAP budget
  • the entire real housing price as a subtraction in SNAP budget

Furthermore, for domestic-based self-employment premises, consumption expenditures are not accepted. But, the telephone charges may be incurred that are business-related. When you are using your domestic house same as the locality of your business, you shouldn’t include the following in the expenses’ category of a ledger;

  • depleted items,
  • depreciation, taxes,
  • personal domestic expenditures,
  • your retirement plans,
  • private telephone and internet charges
  • consumption costs

Every self-business program has its own set of rules that define what the acceptable business is. For instance, the expenses that would be acceptable in one business program may not be applicable in another program. You may also like Proof of Employment Letters & Forms.

Self-employment contracts:

There is a massive difference between privileges gained by individuals who are employed and who are self-employed. The biggest difference is that a self-employed individual is answerable for his or her own tax and national insurance deductions.

The self-employed individual doesn’t have an employment agreement. This is because they are employed for a short duration of time. This type of contract has regulations that based on the employer. These regulations may include the following;

  • complexity of the task at hand
  • the rate of payment
  • duration of time given to complete each task
  • the services offered

In addition, the means of communication widely used by the self-employed individuals is verbal means of communication. It can be used in agreeing on the terms and conditions of a specific contract. But, written agreements are the best. This is because individuals can easily understand the precisely stated terms, services offered and the expectations.

The rights of self-employed individuals are not basically secured by the rule of law. For self-employed individuals, it is important to ensure that they have been offered the duty of accomplishing the task and the agreement is well agreed on. These people are in better position that allows them to easily control their time constraints and make decisions on whether they will accept the job or reject it and the pay.

What to include in a self employment ledger template?

The self employment ledger template should include the following;


Your name, the name of your business and your personal names should always be included. This is because you and your business are the similar entity. One cannot exist without the other.


Copies of this document are used to keep a record or the recently used self-employment ledger template even the canceled ones. Soft copies are the best since you can easily save them to your computer. But, you have to be in possession of a backup device such as a portable hard disk.


You have to take note of the dynamics of VAT rates. On your self-employment ledger template, specify whether you are VAT registered in order to have a clear understanding of VAT rates.

Invoice numbering

Your numbering should be consistent. It should be in an orderly sequence.

Tax Avenues

Your tax avenues should be included in your self-employment ledger template. It should not differ with the template’s date.

Payment terms

You have to think critically on the methods of payments. In case, you want to work with large companies or bigger clients then you must include terms of payment in your self-employment template. Before you decide to work on a certain project, you should make your payment terms right.

Bank details

Don’t forget to include your bank details on this important document. It is a main mistake that people find themselves doing.

International Trade

It is suggested to add his or her international trade only if he or she is VAT registered.

Order Number or Referencing

You should contact with your employers or clients whether or not to include “Purchase Order Number.” This will serve as a guide to your clients or individuals who hire you for your services. You can only use it to distribute your cost on certain projects, budget, or total pricing at their end. You should make sure that your order number is right for purposes of avoiding too much delaying of payments.

Keeping records

People use the services of online book-keeping systems such as Xero. If you don’t need the services of an online book-keeping system then you can list down the following important items in ledger document;


In conclusion, a self employment ledger template is a ledger document that indicates employers or clients your details of cash returns. You can also find various self employment templates on various websites.

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