In this digital world, a person needs to contact another person using many platforms. So, one can’t just keep on contacting others to send the contact details of a particular person if lost.
Although, smartphones have replaced the use of address book templates. However, some people still feel the need of having an address book template. As multiple times the smartphone data get lost and you immediately get disconnected from all of your contacts. Thus, the use of the address book template helps to maintain a hard copy of the people’s contact list.
There are many options available to use the address book template. Although printed address books are still available at a stationery store and part of a personal diary. As many professionals prefer to use the address book template to jot down the contact detail of someone during the meeting. Because it is not a professional ethic to use a mobile phone during a professional meeting to save someone’s contact. You can also like to access employee database template.
Frequently Asked Questions (FAQ)
An address book is a location on a computer and other devices to store names, addresses, E-mail addresses, and contact numbers of people. It permits an easy approach to the user’s friends, family, business associates, and others by maintaining their email and other contact details others on their computer. It may be software-based, accessed online, or through a network.
Furthermore, it enables you to export contacts from their address books to mobile phones and any other portable devices.
A global address list (GAL) is a checkable directory in Microsoft Outlook of all the users, groups, shared contacts, and resources that are defined for your G Suite domain. From the Gmail interface on the web global contacts are available.
The global address list is shared with everyone in your organization. It contains all users’ primary E-mail address. Moreover, it permits both administrators and users to search for fellow employees’ E-mail addresses and send them messages. However, users and administrators create and edit the distribution list by using the Exchange organization’s GAL.
Let us discuss step-by-step how you can create a personal address book using the names in the Outlook contact folders;
Step#1: Firstly, make a folder under Contacts, and then make it an address book.
Step#2: At the bottom of the outlook screen, select the people tab.
Step#3: Under My Contacts on the home tab, right-click the contacts folder, and create a new folder.
Step#4: Name the new folder and place it in the contacts folder, then click OK.
Step#5: For checking that your folder appears as an address book, right-click the new folder and selects the properties.
Step#6: Next, for making sure that the check box for Show this folder as an E-mail Address book is selected click on the Outlook Address Book tab.
Step#7: Go to the Address book dialog box; check that the address book you just created available in the Address book list.
Step#8: Now, you have your personal address book you can add contacts to your address book.
Creating your address book on your computer or any other device is a better way to keep all of your contacts in one place. Microsoft Excel is the best software that you can use to create an address book on a computer or any other device. However, MS Excel is easily available and easy to use.
For creating an address box in MS Excel you just setting up and formatting a few columns. As the address book is made you can easily enter the information or merging the mail.
- Open the Outlook client, in the menu click on the Tools and then select Address book.
- For adding a new contact then in the new window click on the File in the menu and then New Entry.
- Choose New contact and click OK
- Enter the information of your new contact and click save&close in the ribbon menu.
Also, the smartphone address book apps are useful to save the contact detail of unlimited persons. It contains the feature to add custom fields. Moreover, an excel file of all the data from the app can be generated. So, the person can do a little editing to take a print to save a hard copy of the address book.
So, the address book templates are still useful and have some pros and cons over the digital address books.
Types of Address Book Templates
There are several types of address books to cater to different categories of people and domains. The purpose of the address book is to store the contact information of people. However, some additional information related to contact can also be included. Also, how the address book is organized is important.
The most common type of address book is a business address book. It is typically developed from business cards. So, it includes all the information of people that is present on the business card. Such as name, designation, company name, email address, contact number, and company website.
So, the common types of address book templates include business address book, personal contact list, phone contact list, and class contact list. You should also check the customer database template.
The element of Address Book Template
What information must be included in the address book depends on its types. Like the business contact book must contain the information about the business of the person like company name, designation, and email address. While the personal address book of a student may contain the graduation program, institute, and batch number of the person for identification.
However, a standard address book must have the following elements to fulfill the purpose well.
- Work Contact Number
- Cell Number
- Home Contact Number
- Email Address
Further, an address book is a tabular sheet. So, regardless of the type of address book, MS Excel and Google Sheets are the best tools to create a contact list. You just require a beginners’ knowledge of these tools to create a good address book.