28+ Free Action item Templates (Excel / MS Word)

action item log template

An action item template is the best way to come up with a matrix for action items. For different purposes, you can use this template to keep track of your action items. You should use an action item lists in order to make sure that all your action items flow smoothly.

What is an action item list?

An action item is the task that’s a follow-up to a meeting. Commonly, it is an action that arises out of a conversation. But, it isn’t considered core to achieve of the meeting’s objectives. Project managers use an action item tracker to formally schedule the tasks. They use it to ensure that they assign and note all of the necessary activity.

An action items list template enables you to include a list of action items that need corrective actions. In the action register, you can list the items in order to make sure that they’re executed according to how significant they are. This document also includes all of the information and essential documents relevant to action items. You may also like maintenance request form.

Common types of action items templates:

Let us discuss below some common types of action items templates;

Corrective action

This document indicates you all of the information of the issues of the action items. You should also have to mention the following;

  • Name of your company
  • The audit date
  • The log number of the document
  • The issues related to the action items
  • The corresponding corrective actions
  • The deadline for the correction
  • A field for the date of completion

Decisive Action

In this type of action items template, you have to give a description of the decisions you must take in relation to the corrective actions. Here, include the following information;

  • The meeting date
  • All attendees’ names of the said meeting
  • The name of the person in charge of making the decision
  • The action items priority levels
  • The people to inform about the status and progress of corrective action

Project Management Action

This type of template provides the following information;

  • In your project, a description of the action items
  • Each action items’ priority levels
  • When you need to report these
  • The person responsible for implementing the action items
  • To make sure the smooth flow of the project, the status of the corrective actions

Priority Action

You have to create a list of the action items according to priority in this type of template. Then, include the;

  • The problem that needs to be resolved
  • The person in charge, the area
  • The status of the issue
  • Description of the problem that requires resolution
  • The person in charge
  • The area
  • The status of the issue
  • Their completion dates

How to write a better action items?

Consider the following tips to write a better action items template;

Remember that the “capture phase” varies from the “process phase”

It doesn’t matter what type of template you are using, the entire process has two phases i.e. capture phase and the process phase. In the capture phase, you just have to write down all of the action items you can think of.

In the process phase, you begin analyzing these action items. Also, this phase is a lot more important than the first one because in this phase you have to think about their priority level, who should take care of them, and more.

During writing the action items, list them as if someone else will read them

Usually, when you make an action item list, you just write the action items as short codes in order to remind you of everything. This can work if the template is only for your reference. On the other hand, when other people need to use the list as a reference too then it won’t be too effective. So, you should word action items as if other people will read them.

From the start, make use of verb-noun constructs

For each of the action items, verb-noun constructs tell you what you need to do. Thus, they are very useful. Such type of statements automatically starts action. The main benefit of using verb-noun constructs is that it states that whether there’s a requirement to breakdown a certain action item into smaller or doable parts.

For important dates, include fields in your template

Action items are very essential and you can’t make them part of your action item tracker. You should include fields for essential dates in your template to take care of or resolve each of the action items for the project to move forward. From the starting, add the deadline of each action item and then a field for the completion date of the action items.

Assign someone to take charge of each action item

If you’re working with a big team with a lot of members then this part can be a bit tricky. But, it is an important step as well which you must do. You have to provide accountability by assigning a person, a department or a committee to perform each of the action items.

Clarify relay items

The main goal of action items is to start the action of the people in charge of them. In the entire chain of the project, these spurs the actions of each person. You can consider it as a relay race. The first person takes his turn. After the first person finishes his task, the next person can begin.

Give context to the action items as notes or comments

In your list, you should make sure to give context to each of the action items. It is important to provide background details or description that demonstrates the significance of the items.

Conclusion:

In conclusion, an action item template is an important document when you have a lot of tasks to oversee throughout a specific project. A well-written and organized action register template contains all the necessary information. You should list all of the items that require corrective actions in your template.

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